Asst.Manager-Procurement
Full-time
Mid
Description
Purchase Operations
• Generate system-driven order quantities and place accurate orders with principals and suppliers to ensure optimal stock availability and turnaround.
• Monitor bi-monthly ordering cycles and ensure timely negotiation and placement of orders.
• Follow up with principals and suppliers for timely delivery and coordinate with logistics for cost-effective and urgent shipments.
• Handle supplier correspondence, inquiries, and quotation preparation as directed by the Parts Manager.
• Implement effective replenishment mechanisms to prevent stock-out situations.
• Review inventory regularly to identify slow-moving and non-moving parts, ensuring lean inventory and appropriate pricing strategies.
• Coordinate with the Pricing team for parts pricing updates and system maintenance.
• Conduct field visits and collaborate with the Sales team to identify new product requirements.
• Plan and finalize new parts orders for upcoming models and ensure availability during product launches.
• Identify vehicle-specific parts using EPC, online parts catalogs, VIN, and chassis numbers.
Strategy & Development
• Contribute to the development and implementation of best-practice procurement strategies, policies, and processes to enhance business performance.
Procurement Management
• Manage end-to-end procurement of automotive spare parts (OEM and aftermarket).
• Identify, evaluate, onboard, and develop local and international suppliers.
• Negotiate pricing, payment terms, MOQs, delivery schedules, and contracts.
• Ensure procurement aligns with budget, demand planning, and sales requirements.
• Continuously improve procurement processes to drive cost savings and operational efficiency.
• Identify procurement risks, assess business challenges, and implement mitigation strategies.
• Maintain and update procurement policies, guidelines, and documentation.
• Monitor supplier performance against KPIs for quality, delivery, cost, and compliance.
• Manage supplier relationships and renegotiate contracts to optimize commercial outcomes.
• Prepare management reports, track KPIs, and monitor cost-saving initiatives.
• Ensure procurement activities comply with health, safety, and environmental standards.
People Management
• Lead, coach, and develop high-performing procurement and cost-estimation teams.
• Set departmental objectives and KPIs and review team performance regularly.
• Report performance outcomes and implement improvement actions as required.
Financial Management
• Manage the procurement budget, ensuring cost control and financial accountability.
Stakeholder & Relationship Management
• Build and maintain strong relationships with internal and external stakeholders.
• Collaborate with key stakeholders to align procurement activities with business strategy.
• Communicate market trends, supply risks, and cost-effective solutions.
• Support new business initiatives and assess their impact on procurement operations.
• Assist senior management in maintaining effective client and supplier relationships.
Self-Management
• Foster a positive, collaborative team culture.
• Demonstrate adaptability, resilience, and a proactive approach to challenges.
• Take ownership of continuous improvement and professional conduct.
• Remain self-motivated and effective under pressure
• Minimum 5 years of experience in procurement/purchasing within the automotive spare parts industry.
• Strong exposure to OEM, aftermarket parts, and international sourcing.
• Experience in the UAE/Dubai market is highly preferred.
Skills & Competencies
• Strong vendor management and negotiation skills.
• In-depth knowledge of automotive spare parts and inventory management.
• Proficiency in ERP systems, MS Excel, and procurement tools.
• Excellent English communication skills (Arabic is an advantage).
Education
• Bachelor’s degree in supply chain, Procurement, Engineering, Business Administration, or a related field.
• Professional certifications in procurement or supply chain are an added advantage
• Generate system-driven order quantities and place accurate orders with principals and suppliers to ensure optimal stock availability and turnaround.
• Monitor bi-monthly ordering cycles and ensure timely negotiation and placement of orders.
• Follow up with principals and suppliers for timely delivery and coordinate with logistics for cost-effective and urgent shipments.
• Handle supplier correspondence, inquiries, and quotation preparation as directed by the Parts Manager.
• Implement effective replenishment mechanisms to prevent stock-out situations.
• Review inventory regularly to identify slow-moving and non-moving parts, ensuring lean inventory and appropriate pricing strategies.
• Coordinate with the Pricing team for parts pricing updates and system maintenance.
• Conduct field visits and collaborate with the Sales team to identify new product requirements.
• Plan and finalize new parts orders for upcoming models and ensure availability during product launches.
• Identify vehicle-specific parts using EPC, online parts catalogs, VIN, and chassis numbers.
Strategy & Development
• Contribute to the development and implementation of best-practice procurement strategies, policies, and processes to enhance business performance.
Procurement Management
• Manage end-to-end procurement of automotive spare parts (OEM and aftermarket).
• Identify, evaluate, onboard, and develop local and international suppliers.
• Negotiate pricing, payment terms, MOQs, delivery schedules, and contracts.
• Ensure procurement aligns with budget, demand planning, and sales requirements.
• Continuously improve procurement processes to drive cost savings and operational efficiency.
• Identify procurement risks, assess business challenges, and implement mitigation strategies.
• Maintain and update procurement policies, guidelines, and documentation.
• Monitor supplier performance against KPIs for quality, delivery, cost, and compliance.
• Manage supplier relationships and renegotiate contracts to optimize commercial outcomes.
• Prepare management reports, track KPIs, and monitor cost-saving initiatives.
• Ensure procurement activities comply with health, safety, and environmental standards.
People Management
• Lead, coach, and develop high-performing procurement and cost-estimation teams.
• Set departmental objectives and KPIs and review team performance regularly.
• Report performance outcomes and implement improvement actions as required.
Financial Management
• Manage the procurement budget, ensuring cost control and financial accountability.
Stakeholder & Relationship Management
• Build and maintain strong relationships with internal and external stakeholders.
• Collaborate with key stakeholders to align procurement activities with business strategy.
• Communicate market trends, supply risks, and cost-effective solutions.
• Support new business initiatives and assess their impact on procurement operations.
• Assist senior management in maintaining effective client and supplier relationships.
Self-Management
• Foster a positive, collaborative team culture.
• Demonstrate adaptability, resilience, and a proactive approach to challenges.
• Take ownership of continuous improvement and professional conduct.
• Remain self-motivated and effective under pressure
• Minimum 5 years of experience in procurement/purchasing within the automotive spare parts industry.
• Strong exposure to OEM, aftermarket parts, and international sourcing.
• Experience in the UAE/Dubai market is highly preferred.
Skills & Competencies
• Strong vendor management and negotiation skills.
• In-depth knowledge of automotive spare parts and inventory management.
• Proficiency in ERP systems, MS Excel, and procurement tools.
• Excellent English communication skills (Arabic is an advantage).
Education
• Bachelor’s degree in supply chain, Procurement, Engineering, Business Administration, or a related field.
• Professional certifications in procurement or supply chain are an added advantage